Allotment AGM and Committee Election

 AGM Arrangements 6th Sept 2020 11.00 a.m.

The outlined procedures will need to be followed to enable us to run the AGM legally and safely, minimising the risk of transmission of Covid 19.

· The total number present will be limited to 30

· Plot holder only to attend; 1 person per plot

· Meeting to be sited beyond a line across from Plots 7 & 20 to a line across from Plot 9 & 22. Area to be coned off

· No cars to be parked in that area. Cars will not be permitted to drive through whilst the meeting is in progress

· Parking areas of Plots 9, 20, 21, 22 to be used to accommodate pods of 6 people each (24 in total)

· Individuals in each pod will be at least 1 metre apart

· Each pod will be more than 1 metre from the next

· All individuals in the pod to face the same way i.e. towards those conducting the meeting

· Committee members (3) conducting the meeting will do so from the area in front of Plot 8

· The remaining 3 places for attendees will be available on Plot 7 and the access road

· Attendees to register with Debbie, giving their name & Plot number

· Although not mandatory, it is advised that masks/ face coverings are worn given the maximum number of the group

· Hand sanitiser will be available

· Individuals must inform the Secretary as soon as possible if they test positive for Covid 19 within 14 days after the meeting

· Please limit your interactions whilst at the meeting and maintain social distancing at all times

Thank you.

Reg Davenport, Interim Secretary Plot 7a

Election of Committee

Given that the Proposed Constitution is accepted by the members at the AGM, the election of the committee and its officers for the coming year will take place at the meeting in accordance with that constitution.

Nominations for the positions of Chair, Secretary, Treasurer and the committee should be submitted to the current secretary by Friday Sept 4th. Please post nominations to the shed at the bottom of Plot 7a. A number of the current committee have indicated their willingness to stand for election.

Voting will take the form of a show of hands.

The Agenda will be posted on the notice board and shed in due course.